Bulldog Foundation Board Meeting – May 7, 2013
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President:
Patrick Vigil
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Board member: Helen Garza
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Board member: Reiko Takao
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Vice President:
Milt Peddy
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Board member: Bill Kleidon
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Board member: Mark Briggs
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Secretary:
Pat Nakashima
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Board member: Pat Mark
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Board member: Virginia Panlasigui
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Treasurer: Socorro Vigil
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Board member: Leslie Muniz
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Board Member: Pat Sweeney
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Board member: Rick Aning
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Board member: Barbara Peddy
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Board Member
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Board member: José da Silva
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Board member: Brian Russell
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Guest: Armi Costello
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Board member: Danny Garza
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Board member: Maria Sabin-Halonen
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Guest: Yolanda Guerra
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Administration: Cary Catching
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Administration: Christina Castro
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Guest:
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Administration: Jer Soriano
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Administration: Sylvia Guzman
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Guest:
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Quorum needed: 10 board
members
Call to order: Milt Peddy called meeting
to order at 6:02 p.m.
Approval of minutes: for both March and
April, Pat Mark moved; Brian seconded. Minutes approved.
Treasurer’s report:
absent
Update on tax-free status: Milt
Current Foundation start date is December 10,
2010. IRS 1023 form not correctly filed since that start date. Tax return must
be filed for 21 days in 2010, 2011, 2012 (due this month, tax extension is
being filed for us by Roberts Accountancy). Before we can re-file, we need to:
establish a complete and accurate legal accounting system; be computerized
using Quicken or similar system; have an independent bookkeeper input all our
income/expenses since start date. Roberts Accountancy will assist in training a
qualified individual for the bookkeeper position. Discussion about next steps.
Cary suggested that, in the future, records be kept at San Jose High School.
Nominations:
President: Pat Mark nominated
by Barbara Peddy, Jose seconded.
Vice President: Milt Peddy
nominated by Cary, Brian seconded.
Secretary: Armi Costello
nominated by Pat Mark, seconded by Cary.
Treasurer: Virginia Panlasigui nominated by Pat Mark, seconded by Christina. (All candidates accepted nominations.)
Brian reminded board that officers must
be board members. Election will be held next month.
Old
business: Reiko
Spring Concert – Virginia
Panlasigui will give final report next month. Reiko said that many "new
faces" were at the concert and reception.
June
15 (Saturday) - dedication of historical marker
Golf
Tournament - July 29 Golfers, tee
hole sponsors and donations still needed.
Parade/BBQ
and Open House - Sept. 23 tri-tip dinner for $7
September
6 - Honoring staff (May change
date because caterer not available until October)
October
- Rock and Roll Half Marathon - people must register through their website
Gala
Dinner – November 27 at DoubleTree
Order
for baseball caps: discussion.
Decision to not place order at this time. Bulldog hats must be picked up at
port of Oakland. Reiko sent information to board.
Pat Mark asked about how to track checks
for membership. Secretary will receive the application forms and send
acknowledgment letters. Barbara and Milt Peddy have offered to print cards to
give to new members.
Pat Mark's question: what happens after this year? The 150th
Celebration is our focus this year. Discussion: Cary suggested a retreat-type
meeting to discuss this more in depth. We need to produce an action plan for
the Foundation. Cary also mentioned that she has received a grant to help pay
for students who take the standard level tests for IB. Brian suggested limiting
the number of our events and doing a good job on each one. Cary said that we need
to have a signature event that we will become recognized for, that becomes
associated with Foundation.
Armi suggested getting more people at our
next meeting. Board members were encouraged to invite interested people to the
next meeting. June 4 is our annual meeting this year.
Cary offered her home for the retreat.
Adjournment: Motion made by Pat Mark,
seconded by Rick. Meeting adjourned at 6:51 p.m.
Notes submitted by Patricia Nakashima,
Secretary
